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Email Backup
Many organizations confuse email backup with email archiving.
Here's a simple way to understand the difference. Backups are for disaster recovery, while archives are for retention and discovery.
Backups were never really intended to meet regulatory requirements and other compliance needs. They most effectively serve as a
short-term insurance policy to facilitate disaster recovery (assuming they are kept offsite).
Archiving, on the other hand, is specifically designed to quickly and easily meet regulatory requirements and other compliance
needs. In addition, archiving serves another important role – it can reduce the strain on your in-house email servers. With growing
email volumes and skyrocketing storage costs, email archiving can:
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Reduce the size of your email stores and budget earmarked for storage |
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Reduce your backup windows |
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Reduce the amount of time to restore old or deleted emails (by giving your end users direct access to their own historical email) |
For most modern organizations, the operational, legal and compliance challenges of email necessitate going beyond
simple backups. The table below demonstrates how email archiving goes beyond simple backups in terms of mailbox
management, compliance and legal discovery.
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